This is a permanent Accounts Manager position with a growing Canterbury-based business. The role involves managing day-to-day accounts functions alongside broader administrative coordination, supporting customer interactions and operational requirements, and working closely with the Director and operational team as the business expands.
The Company
The organisation is a growing regional business operating in Canterbury. It serves a range of customers and is experiencing continued growth in enquiries, workloads and administrative requirements. The business maintains structured office procedures, accurate records and professional customer interactions, and provides a stable environment for an experienced accounts and administration professional.
The Role
- Manage and coordinate day-to-day accounts and administrative functions, including office procedures, filing systems and records.
- Prepare and issue customer invoices; maintain accurate accounts receivable and accounts payable records.
- Process supplier invoices and coordinate payments for approval.
- Monitor outstanding customer accounts and follow up overdue payments; reconcile invoices, payments and business records.
- Prepare and maintain financial and administrative records for management and the company’s accountant.
- Manage customer enquiries received by telephone, email and online; coordinate appointments, job bookings and work schedules.
- Maintain the booking calendar and communicate job details with customers and staff.
- Prepare quotations, correspondence, invoices and other business documents.
- Maintain customer, supplier, employee and project records.
- Liaise with customers, suppliers, contractors, accountants and other professional service providers.
- Assist with employee records, timesheets, payroll information and general personnel administration.
- Assist with recruitment administration and maintain applicant records where required.
- Assist management with monitoring office expenses and administrative costs.
- Maintain and update online business listings, website and social media content as required.
- Coordinate routine advertising and promotional activities approved by management and respond to related customer enquiries.
- Relevant NZQF Level 5 Diploma or higher qualification in Business, Business Administration, Management, Accounting or a closely related field (or overseas equivalent), or at least 2 years of relevant experience in accounts administration, office administration, office management or a similar role.
- Strong organisational and time-management skills.
- Good written and verbal communication skills.
- Good customer service skills.
- Experience with invoicing, payments and general accounts administration.
- Good computer skills, including email, spreadsheets and office administration systems.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and priorities.
- Ability to work independently and as part of a team.
- Ability to maintain confidential and accurate business records.
- Valid working rights for New Zealand.
Apply now via SEEK and take the next step in your career. To find out more, contact Alastair McLae at ali@profilegroup.co.nz 021 191 4157
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